Student College Employment
The Federal Work Study and Non-Workstudy Program at Bergen Community College
“Commitment to Excellence in Nurturing Student Success”
Listed below are some guidelines to ensure your success in the On-Campus Student Worker program.
Assists with School Expenses: The Federal Work Study Program (FWSP) is an earn as you go program that allows need based students to receive money for college expenses.
Prevents Debt: By earning funds for school expenses, students can reduce their out of pocket expenses, thus borrowing less in student loans.
Positively Affects Student Development: Students that work part-time, on-campus achieve higher grade point averages and faster degree completion in general, than their non–working peers. Studies show that these students also have more frequent intellectual growth.
Federal Work Study Program (FWS)
The Federal Work-Study Program is a federally-funded program for students who need financial assistance with educational expenses. The program offers meaningful part-time employment on campus or with an off- campus community service organization to eligible students while enrolled at Bergen Community College.
Due to funding limitations, Financial Aid Office cannot guarantee a job for everyone. Students are encouraged to begin their job search as early as possible after they receive their federal work-study award. Students will be interviewed and placed for jobs on a first come, first served basis. Please contact the CAREER AND TRANSFER SERVICES office for placement, Room A-123.
Orientation will be mandatory for FWS students. The orientation will be administered by the Career and Transfer Services Office and will be one hour in duration. (Students will be paid for their attendance at their hourly rate).
The Maximum award FOR FWS STUDENTS will be $1500.00 for the academic year, if eligible.
A listing of all available positions will continue to be maintained in the Career Center, to further improve this process, we keep all job leads for student employment on our on-line job search system College Central. (www.collegecentral.com/bergencc)
General Student Aide Positions will be classified into a Tier system. Effective Spring 2011.
Please see below:
- Tier 1: $7.75 First year student
- Tier 2: $8.25 Second year student (24 credits+, good standing academically and at work)
- Tier 3: $8.25 Community Service
- Tier 4: $8.50 Life Guards
- Please see below for pay rates for Tutors, Peer Advisors and Mentors.Due to the professional nature of these positions, these students need special qualifications and need to meet certain academic requirements to attain these positions.For listings you may come in to the Transfer and Career Center to view.Effective November 18, 2010.
- WORK HOURS:15 hours for all student workers; 19 hours for tutors, advisors, and mentors due to the professional nature of the positions.
- Up to a $1500 cap on FWS; after the FWS award is exhausted the student CAN earn up to an additional $1500 as a non-fws.That is the absolute CAP for the academic year.However, the college will review this CAP on a semi-annual basis and adjust accordingly.
- Students will be evaluated on a yearly basis to be raised to the next tier; plus the credits and academic standing that are required for that tier.
- All major communication will be communicated via a memo to students with the paycheck.
- Students will not be dropped from work unless they have been terminated for reason.Once hours are exhausted which is indicated on your time sheets as they have been, work is complete for the year.This means you have reached the CAP.
- Weekly student meetings to discuss the student employment program will start October 26th, every Tuesday, 10:30-11:30am.If a student cannot make it, a one-on-one appointment will be made with the Director of Transfer and Career Center.
Peer Tutors, Peer Advisors, and Mentors Rates:
- Level 1: $8.25 (E)
- Level 2: $8.75 (G)
- Level 3: $9.25 (I)
Student Procedure for Obtaining a Job on campus
The student should:
- Apply for financial aid by the advertised deadline dates
- Receive a financial aid award letter via email or regular mail indicating they have received a work study award. (Please make sure BCC has a valid email address on file)
- Attend a mandatory work study workshop offered through the Career and Transfer Services Office (Please visit Career and Transfer Services for information)
- Select a position of interest based on the job postings offered in the Career and Transfer Services Office and contact the person listed on the job lead form for an interview.
- Obtain written confirmation by completing the On-Campus Employment Form from the supervisor that the student is hired for the position.
- Complete the hiring paperwork (I-9 and W-4 form) Within (3) days of the student’s hire date at the Career Development Center (A-123). Students will not be cleared to work until all paperwork is completed through the career and transfer services office.
- Accurately complete timesheets provided by their Supervisor.Student is responsible for handing in their timesheets for approval to their Supervisor.
Student and Supervisor Procedure for Submitting Timesheets:
- The student must accurately record hours worked and present the time sheets on a weekly basis to the Supervisor for approval.
- The Supervisor is responsible for delivering the time sheets to Financial Aid office in a timely manner. Please provide the Career and Transfer Services Office with the name & contact information for a secondary approved Supervisor. Off campus time sheets must be delivered to CAREER AND TRANSFER SERVICES by the agreed due dates (Payroll Schedules are available in FA , Payroll and the Career and Transfer Services Office)
- Students can work up to 15 hours per week.
- Both student and supervisor signatures and date MUST be present in order for the timesheets to be processed.
- Timesheets are required to be submitted every two weeks, but no later than 1 month of time worked (mandatory Federal Regulations).
- Students will no longer be permitted to change FWS assignments during a semester without written approval from Career Services and Financial Aid.
Cancellation of Federal Work Study Funds:
- Students who are awarded FWS funds and have not secured a job by September 30th will receive notification from Financial Aid of award cancellation.
- Students with FWS who do not appear on the payroll at least once a month could be in jeopardy of having their work study funds cancelled unless we hear from the student.
FWS Notification To Students Who Have Exhausted FWS Funds (On Campus & Community Service):
- Students & Supervisor will receive written notification when student has reached the midpoint of their award. This will be considered a pre-warning of student reaching their maximum award.
- If for any reason student has exceeded their award, the Supervisor will be held accountable and the excess will be charged from their department budget.
- Community Service Supervisors: Students will be paid ONLY the amount of the award eligible to them through FWS.
- Please be sure students do not exceed that award.