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Standards of Satisfactory Academic Progress (SAP)

Federal and New Jersey State financial aid is to help students pay for their college expenses.
To receive grants, loans, scholarships, and work study, students must meet minimum SAP standards while completing their Associate Degree or Certificate programs at Bergen Community College.

SAP Measures a student’s performance at the end of each semester in the following areas:

Quantitative Pace – (Cumulative Completion Rate)

Students must meet minimum completion rate standards (number of credits attempted versus number of credits earned).
All withdrawals (official “W” and  unofficial “E”) from classes will affect a student performance.

Qualitative Pace – (Cumulative GPA)

Students must meet minimum GPA standards.
All grades (including “E”, “W”, F”, & “N”) will affect a student’s performance.

Cumulative Credits Attempted Cumulative Completion Rate Cumulative GPA
1-14 50% 1.5
15-29 50% 1.8
30+ 67% 2.0

 

Maximum Time Frame

Students are only allowed to use the required number of credits to complete their Associate Degree or Certificate programs (150%).

Cumulative Credits Attempted Maximum Time Frame
1-64 Not Applicable
65-96 Alert
96+ *Not Eligible

*Health Profession programs are provided separate standard

What does SAP stand for?

 

 

SAP Status Definitions

 

Satisfactory

The student is meeting minimum standards and is eligible for financial aid.

Warning

The student is beginning to fall below minimum standards, but is given an alert for time to improve.
The student is eligible for financial aid.

 Unsatisfactory

The student has fallen below minimum standards and is not eligible for financial aid.
However, the student may appeal if there were circumstances that had an affect on their academic performance.

Unsatisfactory Maximum Time Frame

The student is close to or has exceeded the maximum time for their program of study and is not eligible for financial aid.   However, the student may appeal if they have not exhausted their eligibility & are close to completing their program of study.

Probation 3

Once an appeal is approved, the student is placed on probation for three (3) semesters.
The student is eligible for financial aid as long as he/she earns at least a 2.25 cumulative GPA & minimum standard cumulative completion rate each semester of probation.

Probation 1

Once an appeal is approved, the student is placed on probation for one (1) final semester.
The  student is eligible for financial aid for a final semester.

Failed Probation

The student was in prior probation, but received less than a 2.25 cumulative GPA.
While in this status, the student is not eligible for financial aid or to appeal.

Denied

Once an appeal is not approved, the student is denied.  The student is not eligible for financial aid or to appeal again.

How to Appeal An Unsatisfactory Status

Step 1. Please see an Academic Counselor/Advisor in the Center for Student Success, Room A-118, Pitkin Education Center,  to review your Academic Plan. Once this is done,
Step 2. You will receive a message in your Bergen C.C. email to finalize the process.
Step 3. Click the link in the email to complete the SAP Appeal & attach any documentation relevant to your circumstances, if applicable. Once submitted,
Step 4. The appeal will be reviewed by the SAP Committee.
Step 5. Please allow 7 business days to be notified of the SAP Committee’s decision in your Bergen Self Service portal and Bergen email.
Notes: During peak processing time, it may be longer.

Reference Materials

What happen if a student receiving financial aid drops or withdraws from a course?

 

  • Impact of Repeating Coursework

Can a student use the financial aid to pay for repeated coursework?