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FERPA

RELEASE OF STUDENT INFORMATION

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) governs access to and release of information from student academic records.  Under the provisions of the Act and College policy, Bergen Community College grants students the right to inspect and review their education records and to request amendment of records that they believe are inaccurate.  As a general rule, the contents of students’ educational records will not be released to third parties without the written consent of the student.  Once a student reaches 18 years of age or attends a postsecondary institution, he or she becomes an “eligible student” and all rights formerly given to parents under FERPA transfer to the student. The Act specifies a number of exceptions to this rule, the most important of which concerns the concept of “Directory Information.” FERPA allows schools to disclose those records, without consent to the following parties or under the following conditions (34 CFR 99.31):

  • School officials with legitimate educational interest
  • Other schools to which a student is transferring
  • Specified officials for audit or evaluation purposes
  • Appropriate parties in connection with financial aid to a student
  • Organizations conducting certain studies for or on behalf of the school
  • Accrediting organizations
  • To comply with a judicial order or lawfully issued subpoena
  • Appropriate officials in cases of health and safety emergencies
  • State and local authorities, within a juvenile justice system, pursuant to specific State law

“Directory” Information

Bergen Community College may disclose “directory” information which includes student’s full name, institutional email address, field of study, degree or certificate received, last term of attendance, and enrollment status. However, Bergen will notify students about directory information requests to provide a reasonable amount of time for students to request not to have their directory information disclosed.

FERPA Waiver Request Procedure

  • FERPA requests can be submitted in-person by the student at the Registration Office/One Stop, Room A-129.
  • If the student is unable to be present, then the FERPA form must be notarized first before being submitted to the Registration Office.