The department of Document and Records Management was established in 2006 to ensure compliance with the state and federal laws and regulations relating to the preservation and destruction of information/ records created during the course of business.
Records Management is defined as ” that field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about the business activities and transactions in the form of records” (ISO 15489)
The benefits of a Document and Records Management program are:
- Timely retrieval of records when needed for both internal and external (such as OPRA) purposes.
- Higher employee productivity
- Reduced legal liability
- Frees up valuable office space.
- Protection of college history
- Facilitates quick recovery of records in the event of a disaster.
The areas of responsibility of the Document and Records Management department include:
- Policy and Procedure Development
- Records Retention Schedules
- Inactive Records Storage
- Document Imaging Solutions
- Electronic Records Management
- Forms Design and Management
Records Retention Schedule:
(Please click on area of interest to view the schedule)
- Academic Services Retention Schedule
- Administrative Services Retention Schedule
- CLC Retention Schedule
- Financial Operations Retention Schedule
- Foundation Records Retention Schedule
- Human Resources Retention Schedule
- ILR Retention Schedule
- Institutional Research Retention Schedule
- Public Safety Retention Schedule
- Student Services Retention Schedule
Forms for internal use: