Official Withdrawal, Late Withdrawal, Tuition Refund/Appeal
OFFICIAL WITHDRAWAL PROCESS
Regular Withdrawal from Classes
Students may officially withdraw from courses either via WebAdvisor or in person (see below). Refunds are based on the date that the drop or withdrawal form was filed. See the Refunds sections for more information. Students are responsible for being aware of refund and last-day-to-withdraw deadlines, which are published in the Registration booklet.
- Failure to officially withdraw from a course a student is no longer attending will result in a grade of “E” or “F” that will be calculated into the student’s grade point average as a failing grade.
- Students are required to initiate the official withdrawal process from the College or from an individual course; instructors cannot initiate the process for students.
- Once students file the request, students will be given a receipt, either a bill/schedule showing the drop or withdrawal, or a copy of the withdrawal form. Students should keep this for future records. Students withdrawing via WebAdvisor should confirm that the process was completed by checking and printing the page, “MyClassSchedule.”
- The liability for tuition and fees is based on the refund schedule and the date that the withdrawal request was submitted.
- An “E” grade impacts negatively on a student’s Grade Point Average; therefore, instructors should always encourage the student to officially withdraw if the student indicates he/she can no longer attend class. An “E” grade is given when a student is enrolled but neglected to officially withdraw prior to the deadline. The “E” grade is intended to designate an unearned failure and should not be issued to a student whose performance while attending the course would ordinarily have resulted in an “F” grade.
- A student whose name appears on the roster but has never attended a class is to be assigned an “E” grade, as he/she is not eligible for any other grade.
- A student who has been attending class sporadically from the beginning of the semester and who has discontinued attendance completely during the final weeks of class should be assigned an “E.”
Late Withdrawal/ Tuition Appeal / Leave of Absence
This process has been designed to address extenuating circumstances that have occurred during a semester that has prevented the student from completing their studies. Extenuating circumstances are defined as a one- time occurrence that was beyond the student’s control such as accidents, legal or other catastrophic and unforeseen events.
Appeals can be granted only on grades of “W”. If you have “E” grades, you must appeal through Committee on Academic Standing which is located in the Center for Student Success, Room A-118.
These appeals are done on the most current academic year of Fall and Spring semesters only.
Late Withdrawal Procedures
Only the Tuition Refund/Late Withdrawal Committee can determine if a student is eligible for a refund falling outside of the published refund schedule on the academic calendar. Prior to the withdrawal deadline, students who cannot withdraw via web can:
- Fill out a “Tuition/Late Withdrawal Appeal Form” at the registration service window
- Withdraw with their counselor:
- The student fills the out withdrawal form with their counselor
- The counselor sends form to Registration for processing
- If the student wishes to appeal for an additional refund due to extenuating circumstance, the student MUST file an appeal with the tuition Refund/late Withdrawal Committee
- The counselor may submit in writing a statement of support to the committee for consideration
After the published withdrawal deadline:
Students wishing to withdraw after the published deadline due to extenuating circumstances must file an appeal with the Tuition Refund/Late Withdrawal Committee along with supporting documentation; this includes the counselor’s statement of support, if applicable. The Tuition Refund/Late Withdrawal Committee will only review cases for the current semester (deadline is one week prior to the end of the semester) or past semesters, within one year, in which the student has obtained a “W” grade. The Committee will only review courses with a grade of “W” and will determine if any tuition is eligible for refund. Any student granted an appeal will be issued a “W” grade.
The tuition appeals process is not available for the Summer and Winter sessions
Documentation to support your appeal must be included along with a copy of your unofficial transcript. This is a one-time process. If your appeal is granted, you will not be eligible to apply in the future.
Please complete the attached form in its entirety and include any supporting documents. You may drop your appeal at the One Stop/Registration Center (Room A-129) or mail to the following address:
Bergen Community College
Tuition/Late Withdrawal Appeals, Room A-129
400 Paramus Road
Paramus, New Jersey 07652
Responses to your appeal will be made within a 2-4 week period. Students will be notified via U.S. mail.